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What Are HR Databases?

Learn more about how professionals use HR databases and what their role is in today’s human resources tech landscape.

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Visier HR Glossary

An HR database is a centralized repository of data related to an organization’s employees which may include a wide range of information such as demographics, job titles, contact information, skills, salary, benefits, absenteeism, performance review data, training data, and more. HR databases may also include external data to help companies benchmark their performance against other organizations.

What is an example of an HR database?

An example of an HR database is a Human Resources Information System (HRIS). These platforms contain detailed records about employee performance, compensation, job history, skills, and other relevant information. Externally, an example of an HR database could be Bureau of Labor Statistics (BLS) data on unemployment or employment levels across various industries.

What is an HR database management system (DBMS)?

An HR database management system, or DBMS, is a system that allows HR leaders to create, manage, and interact with multiple databases. It is essentially an interface that helps ensure that the various databases are consistently organized and easily accessible. 

How do HR professionals use databases?

HR professionals use databases to track and manage internal employee-related data, as well as to compare their people operations to other organizations through external databases. Databases can be used to predict future business needs, identify skill development opportunities, enhance recruitment processes, and more. HR professionals can also turn to databases to create reports and perform advanced people analytics.

What role does HR technology play in database management?

HR technology is integral to database management as it facilitates data integration, connecting multiple systems to provide a comprehensive view of the company. It aids in managing complex HR data, supports the use of analytics, and ensures data accuracy, accessibility, and compliance. Taking all of these aspects into consideration, HR technology plays a crucial role in the strategic planning and operation of the entire HR department.

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