Executive Assistant – Vancouver, Canada

Visier is a fast-growing technology company with over 400 employees across North America and Europe. Our multi-award winning applied analytics solution has been chosen by over 125 large enterprises, including Bridgestone, BNY Mellon, Electronic Arts, Genentech, LinkedIn, McKesson, and Novo Nordisk.

We’re as passionate about empowering companies with insights as we are about providing our employees with a fun, dynamic, and rewarding work experience. Visier is where you realize your potential, make big dreams a reality, break the status quo, win as a team, and deliver exceptional quality in everything you do.

We are proud to support the professional growth and personal wellness of our people. We offer competitive salary and benefit options, lunch and learns, personal development subsidies, in-house gym facilities, yoga classes, volunteer days, unlimited snacks and beverages, monthly socials, and more.

We have a great opportunity for an energetic and driven Executive Assistant supporting two of our most senior executives.

You will support Visier’s CEO and President and will be a main point of contact for all internal and external stakeholders.  Serving as a liaison to our board, senior management and employees, the Executive Assistant will need to be able to thrive in a fast-paced environment working across multiple time-zones (North America, Europe and Asia) and multiple companies. The person in this role will be accountable for coordinating meetings, arranging travel and providing support to keep our two executives organized, informed and ready at all times.

Remote
Remote

What you'll be doing...

  • Manage the schedules and meeting requests across multiple stakeholders for the CEO and President
  • Coordinate travel arrangements for the CEO and President
  • Actively monitor communications (email, phone etc), providing the first line of action for escalations including prioritizing their focus areas and aiding in response
  • Handle communications internally and externally when delegated in a way that preserves privacy and discretion
  • Deal with incoming messages and e-mails, prioritize and communicate effectively while ensuring a high degree of privacy and discretion
  • Establish and maintain a system of organization that support our CEO and President’s priorities, track tasks and manages follow-up items
  • Provide an extra set of hands in following up on their tasks as well as the tasks of others whose work or information they may be dependent upon
  • Ensure that the materials and information for meetings, decks for presentation and other information is available and ready in advance of critical meetings.
  • Work closely with the employees on the admin team who support other senior executives to ensure collaboration and teamwork, representing a well-functioning Admin Support group.
  • Backfill and support other admin team members as needed to ensure there is an ongoing coverage to support all our senior executives.

What you'll bring to the table...

  • Minimum of 3 years Executive Assistant experience
  • Experience working in a fast-paced and growing organization
  • Experience with a global company and/or tech company is preferred
  • Ability to write compelling, complete and concise correspondence in email as well as other mediums
  • Proficient at scheduling local and international travel, arranging meetings, preparing correspondence
  • Strong computer skills and experience with Google, MS Office and Mac programs
  • A true professional that performs well under pressure and tight deadlines
  • Experience wrangling meetings and handling issues with internal and external stakeholders
  • University degree

Capabilities and Traits:

  • Display excellent judgment when it comes to matters of confidentially
  • Ability to prioritize issues and apply context (stakeholders, workloads, travel scheduled, upcoming meetings etc)
  • Good at connecting the dots in a way that ‘sees around corners’
  • Strong written and verbal communication, administrative, and organizational skills
  • Ability to work under pressure, maintain and prioritize multiple projects
  • Self-sufficient and able to work independently from start to finish
  • Extremely high attention to details
  • Natural humility and egoless nature
  • Strong team player who believes in succeeding as a team and as an organization

What To Expect

This isn’t just about us getting to know you. We believe that you need to get your hands dirty (so to speak) to make sure Visier is the right career opportunity for you. So feel free to ask lots of questions, read up on our company news, check out our thought leadership and peep our social media channels. As you get to know what we’re all about, we hope that you’ll become increasingly confident and excited that Visier could be your next big move.

Once your application is received and reviewed, qualified candidates will move on to our next steps.

  1. Chat with our Talent Acquisition team
  2. Come onsite for a meeting with the hiring manager and your potential team
  3. Meet with one of our executive leaders and learn how your career can grow with Visier

Sound Like A Match?

Hire Me